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NORTHWEST NORTH CAROLINA BANDMASTERS' ASSOCIATION CONSTITUTION & BYLAWS On-line Navigation - Purpose | Membership | Officers | Duties of Officers | Dues and Fees | Business Meetings | Changes or Amendments | Functions of the NWNCBA | Regulations for All-District Band Auditions | Wind Instrument Requirements | MS Percussion Requirements | 9-10 Percussion Requirements | 11-12 Percussion Requirements | All-District Audition Adjudication | Selection Procedure for Percussion at All-District Auditions | All-District Band Clinics | Band Festival | Solo and Small Ensemble PREAMBLE The Northwest North Carolina Bandmasters' Association, hereafter referred to as the NWNCBA, is a district operation of the North Carolina Bandmasters' Association, and is operated according to all State Organization guidelines. The Northwest North Carolina Bandmasters' Association is created for and exists for the purpose of promoting and improving the school bands and their individual members within the District boundaries. Among others, the purpose of the NWNCBA shall be to: 1. Provide band clinics and festivals that will enhance the potential of school bands within the District. 2. Administer the said clinics, etc., according to State guidelines. 3. Provide a forum for idea exchange among the band directors of member schools. In pursuit of these purposes, the activities of the Association shall include, but not be limited to: 1. High School Band Festival 2. Middle School Band Festival 3. High School All-District Clinic 4. Middle School All-District Clinic 5. Solo and Small Ensemble Festival
SECTION 1 Dues paying members actively serving as band directors within the District boundaries will be known as active members. All active members must be members in good standing of MENC and NCMEA. All active members are voting members. SECTION 2 Non-dues paying and non-voting members shall be known as affiliate members. This category is set up to include and encourage support of the district by persons involved in instrumental music-related functions. SECTION 1 The officers of the Northwest District of North Carolina Bandmasters' Association shall include: District Chairperson Chairperson-Elect/Recording Secretary High School Clinic Chairperson High School Auditions Chairperson Middle School Clinic Chairperson Middle School Auditions Chairperson High School Festival Chairperson Middle School Festival Chairperson Solo and Ensemble Chairperson Treasurer Two Middle School Representatives Two High School Representatives Site host for district band auditions, All State 9-10 clinic chair, Immediate Past District Chairperson. These officers shall be collectively known as the Northwest District Board of Directors. SECTION 2 The term of office for the District Chairperson shall be two years. This office shall be assumed by the immediate Chairperson-Elect. SECTION 3 The term of office for the District Chairperson-Elect/Recording Secretary shall be two years with the term to begin on July 1 and end on June 30. This office shall be elected by the active membership in the even numbered years. SECTION 4 The position of High School Clinic Chairperson shall be appointed. The term of this position is not specified. SECTION 5 The position of Middle School Clinic Chairperson shall be appointed. The term of this position is not specified. SECTION 6 The positions of Middle School and High School Auditions Chairpersons are appointed offices. The terms of these positions are not specified. SECTION 7 The positions of Middle School and High School Festival Chairpersons are appointed positions. The terms of these positions are not specified. SECTION 8 The position of Solo and Ensemble Chairperson shall be an appointed position. The term of the position is not specified. SECTION 9 The position of Treasurer shall be an appointed position. The term of the position is not specified. SECTION 10 Of the four General Board Members, two shall be Middle School representatives and two shall be High School representatives. They are to be elected to serve two-year staggered terms so that two General Board Members (one Middle School and one High School) shall be elected each year by the active membership. SECTION 11 The position of site host for the district band auditions shall be appointed. The term of the position is not specified. SECTION 12 The position of chair for the All State 9-10 Clinic Band is the Northwest District's state responsibility. This position shall be appointed and the term is not specified. SECTION 13 Appointments shall be made by the Board of Directors. SECTION 14 Vacancies in any office arising from any cause may be filled by the District Chairperson on a temporary basis until the immediate business meeting of the District.
ARTICLE IV - DUTIES OF OFFICERS SECTION 1 - The District Chairperson shall: A. Attend all meetings of the State Board. B. Preside at all District business meetings. C. Call and preside at all board meetings. D. Carry out the operating policy of the District as set by the Board and active membership. E. Secure the site and location of all District business meetings. SECTION 2 - The District Vice-Chairperson/Secretary/Chairperson-Elect shall: A Serve as recording secretary at all business and Board meetings. B Preside at business and Board meetings in the event of the absence of the Chairperson. SECTION 3 - The High School and Middle School Clinic Chairpersons, shall: A. Contact and contract any clinicians. B. Arrange housing for clinicians. C. Obtain music requested by the clinicians. D. Have folders prepared in advance of the first rehearsal. E. Have certificates prepared for all participants. F. Obtain medals for each participant in the All-District Bands G. Have programs printed. H. Contract the recording of the concert. I. Send out the necessary pre-clinic information informing participating schools as to the clinic schedule, fees, participants, rules, and activities. J. Carry out the operating policy of the clinic. SECTION 4 - Auditions Chairpersons (Middle School and Senior High) shall: A. Provide audition requirements including solo cuts at the Fall Meeting. B. Prepare registration procedures and forms. C. Collect audition fees. D. Make judging assignments. E. Provide appropriate sight-reading for each level. F. Send audition results to the membership and to the State Honors Band Chairpersons. SECTION 5 - The High School and Middle School Festival Chairpersons shall: A. Operate a full band festival along State guidelines. B. Secure a site for festival. C. Contract judges for the festival. D. Arrange for housing of the judges. E. Send out any necessary pre-festival information. F. Make any necessary reports to the NCBA President and the NCMEA Executive Director. SECTION 6 - The Solo and Ensemble Chairperson shall: A. Operate a full Solo and Ensemble Festival along state guidelines. B. Secure a site for the festival. C. Contract judges for the festival. D. Send out any necessary pre-festival mailings. E. Make any necessary reports to the NCBA President and the NCMEA Executive Director. SECTION 7 - The Treasurer shall: A. Handle all district monies. B. Report to the Board of Directors and/or general membership at each meeting. C. Make any necessary reports to the NCBA President and the NCMEA Executive Director. D. Collect district dues from each participating school and compile, maintain, and distribute the roster of active membership. SECTION 8 - The Middle School and High School Representatives shall provide input at Board Meetings as to the wishes and desires of the general membership. The MS Representatives shall assist with high school auditions and clinic and HS Representatives shall assist with middle school auditions and clinic as requested by the chairperson of those events. SECTION 9 - The Board of Directors shall set the operating policy of the District subject to State guidelines and approval of the active membership. SECTION 10 - The site host for the district band auditions shall provide the site, necessary classrooms, chairs, music stands, and workers for the day of district band auditions. SECTION 11 - The 9-10 All State Clinic chair shall do all duties as specified by the North Carolina Bandmasters Association. SECTION 1 Dues for membership in the Northwest North Carolina Bandmasters' Association shall be on a per school basis. SECTION 2 The membership fee for all Schools shall be $15.00 per year. SECTION 3 Membership fees shall be paid to the District Treasurer on or before October 15 of each school year. Any membership fee paid after October 15 shall be $50.00 per school. SECTION 4 Membership by dues payment shall run concurrent with the school calendar. SECTION 5 School Checks, booster checks, money orders or cash will be the only acceptable method of payment for any district expenses. Personal checks will not be accepted. ARTICLE VI - BUSINESS MEETINGS SECTION 1 There shall be three regularly scheduled annual business meetings as follows: A. The NWNCBA will hold a Business meeting on the second Monday in September each year. B. One will be held on the Saturday of the Middle School All-District Clinic. At this meeting only Middle School business may be voted on. C. One will be held on the Saturday of the High School All-District Clinic. This meeting will be known as the Annual District Business meeting. SECTION 2 Business meetings of the Board of Directors shall be called as necessary by the District Chairperson. ARTICLE VII – CHANGES OR AMENDMENTS SECTION 1 The Constitution and Bylaws may be amended with the approval of a two-thirds majority of those active members present at one of the business meetings specified in Article VI. Proposed changes to the Constitution and Bylaws must be submitted in writing to the Board of Directors prior to any meeting to be considered for ratification. SECTION 2 Changes to the Operating Procedures shall require only a simple majority of those active members present at the meeting. ARTICLE VIII -FUNCTIONS OF THE NWNCBA SECTION 1 - NWNCBA High School and Middle School All-District Band Auditions SECTION 2 - NWNCBA High School and Middle School All-District Band Clinics SECTION 3 - NWNCBA High School and Middle School Concert Band Festivals SECTION 4 - NWNCBA Solo and Ensemble Festival OPERATING PROCEDURES REGULATIONS GOVERNING ALL-DISTRICT BAND AUDITIONS SECTION 1 A. The audition site and chairperson shall be chosen one year in advance with the approval of the Board of Directors and the active membership. B. Audition dates are set as the third Saturday in January (or the one right after the MLK holiday). The decision to postpone auditions due to inclement weather is left to the discretion of the Auditions Chairperson.
SECTION 2 - Eligibility A. The director must be a member of NCMEA, MENC, NCBA, and his/her school must have paid dues to the Northwest District. B. The participating student must be actively enrolled in a regularly scheduled concert band class, which receives one unit of credit. Students up through grade 8 may audition for middle school clinic and students in grades 9-12 may audition for high school. SECTION 3 - Regulations and Fees A. The deadline for pre-registration shall be on Friday of the first full week of December. Payment of audition fees must have the appropriate deadline postmark for registration to be considered valid. B. Any director with students involved in auditions is required to attend the entire audition activity and are expected to help judge or supervise students. In case of an emergency the Audition Chairperson must be notified in writing by the participating school's principal of the name of the person responsible for said director's students. C. An audition registration fee of five dollars ($5.00) per student must accompany the pre- audition form. D. Late registrations will be allowed at twenty dollars ($20.00) per student to be paid by the band director of that school. E. The appropriate registration forms must be used. These may be obtained from the district website. F. It is the band director's responsibility to be sure all information on the registration form is correct. G. Wind instruments may only audition on one instrument. Percussionists may audition on snare, timpani, or mallet. H. Students will be disqualified from auditioning for the director failing to follow the proper registration process and their principals will be notified in writing by the District Chairperson. I. Students should not audition unless they are committed to participation in ALL clinic rehearsals and events. SECTION 4 - Audition Requirements Audition requirements for wind instruments shall be based on those for All-State Band auditions. District percussion audition requirements are outlined in sections 5 (middle school), 6 (Grades 9-10), & 7 (Grades 11-12).
WIND INSTRUMENT REQUIREMENTS - ALL LEVELS (35 points) - Prepared Solo -- from the current NC All-State Band solo list 1. Appropriate cuts to the solos will be provided at the fall meeting and be available on the district web site. 2. Middle School students will play the State Middle School Solo. 9-10 students will play the State 9-10 solo. 11-12 students will play the State 11-12 solo. (35 points) - Sight reading -- will be provided by the clinic audition chair. (15 points) - Major Scales 1. The same scale requirements and patterns as required for All-State Band and are published on the NCBA website. 2. Scales must be memorized and shall consist of Concert G, C, F, Bb, Eb, and Ab, for Middle School. 9-10 students are responsible for Concert G, C, F, Bb, Eb, Ab, and Db. 11-12 students are responsible for Concert D, G, C, F, Bb, Eb, Ab, and Db. 3. The range of scales must be the same range as required for All-State Band - published on the NCBA website. (15 points) - Chromatic Scale The Chromatic Scale must be memorized and in the appropriate All-State Band range. SECTION 5 - MIDDLE SCHOOL PERCUSSION AUDITION REQUIREMENTS SNARE DRUM (25 points) Technique A. Rudimental Long Roll -- Double Bounce Played open-closed-open (10 points) B. Orchestral Roll -- Multiple Bounce Played ppp-fff-ppp (5 points) C. Flam -- Played open-closed-open (5 points) D. Single Paradiddle -- Played open-closed-open (5 points) (40 points) Solo - See current All-State List (35 points) Sight Reading -- Grade II/III MALLETS (25 points) Technique A. Scales -- Two Octaves (Same pattern as winds) Check All-State Band requirements B. Chromatic Scale -- full range of instrument performance on xylophone preferred. (40 points) Solo -- see current All-State List (35 points) Sight Reading -- Grade II/III TIMPANI (25 points) Technique A. Tuning 3rds, 4ths, and 5ths (students may use a tuning mechanism such as a pitch pipe) B. Long roll (ppp-fff-ppp) (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade II/III SECTION 6 – GRADES 9-10 PERCUSSION AUDITION REQUIREMENTS SNARE DRUM (25 points) Technique A. Rudimental Long Roll -- Double Bounce Played open-closed-open (10 points) B. Orchestral Roll -- Multiple Bounce Played ppp-fff-ppp (5 points) C. Flam -- Played open-closed-open (5 points) D. Single Paradiddle -- Played open-closed-open (5 points) (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade II/III MALLETS (25 points) Technique A. Scales -- Two Octaves (Same pattern as winds) Concert Db, Ab, Eb, Bb, F, C, and G with tonic arpeggios B. Chromatic Scale -- full range of instrument performance on xylophone preferred (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade II/III TIMPANI (25 points) Technique A. Tuning 2nds, 3rds, 4ths, and 5ths B. Long roll (ppp-fff-ppp) (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade II/II SECTION 7 - GRADES 11-12 PERCUSSION REQUIREMENTS SNARE DRUM (25 points) Technique A. Rudimental Long Roll -- Double Bounce Played open-closed-open (10 points) B. Orchestral Roll -- Multiple Bounce Played ppp-fff-ppp (5 points) C. Flam -- Played open-closed-open (5 points) D. Single Paradiddle -- Played open-closed-open (5 points) (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade IV/V MALLETS (25 points) Technique A. Scales -- Two Octaves (Same pattern as winds) Concert Db, Ab, Eb, Bb, F, C, and G with tonic arpeggios. B. Chromatic Scale -- full range of instrument performance on xylophone preferred. (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade IV/V TIMPANI (25 points) Technique A. Tuning 2nds, 3rds, 4ths, and 5ths B. Long Roll -- Played ppp-fff-ppp (40 points) Solo -- See current All-State List (35 points) Sight Reading -- Grade IV/V SECTION 8 - PROCEDURES A. There will be a meeting of all participating directors prior to the start of auditions. The audition start time will be determined by the audition chair. B. Audition judges will be selected by the Auditions Chairperson from the district membership and other professionals as needed. C. No scores will be posted for students or directors, but instead will be mailed after careful checking of the math and eligibility. D. Ties in audition scores will be broken by determining the highest score in (in order) sight reading, solo, major scales, and chromatic scale. E. No ties will be broken at the cut-off point. F. Instrumentation for the clinic groups is set as indicated in Article X, Sections 4 and 5 of the handbook. Instrumentation is subject to yearly review by the Board and general membership G. Strict adherence to the aforementioned instrumentation list is not required. Final cut-off points are left to the discretion of the Auditions Chairperson, District Chairperson, and judges as to the availability of qualified auditionees. H. There will be three clinic bands at the High School Clinic: a grade 9-10 Symphonic Band, a grade 11-12 Symphonic Band, and a grade 9-12 Concert Band. The 9-10 and 11-12 Symphonic Bands will be made up of the students with the top audition scores for their particular grade level and the top-scoring students from those two bands will be eligible to audition for the All-State Band according to state guidelines. The 9-12 Concert Band will consist of an equal number of 9-10 and 11-12 students with the 11-12 students occupying the top chairs in each section. No Concert Band members will be eligible to audition for the All- State Band. I. There will be two clinic bands at the Middle School Clinic: a Symphonic and a Concert Band. No Concert Band members will be eligible to audition for the All-State Band. SECTION 9 - ALL-DISTRICT AUDITION ADJUDICATION GUIDELINES I. Adjudication Objectives A. To select the best performers on each instrument for the All-District Bands. B. To create an environment in the audition room that allows each student to do his/her best. II. Adjudication Procedures A. Greet the student when they arrive and get their name and audition number. (Do not ask where the student is from.) B. Be consistent in your audition room. The same person should ask for each audition item in the same order for each student. C. The judges should hear what each student has prepared even if the performance does not reflect all of the audition requirements as sent out by the audition chairperson. D. Make note of any audition irregularities and let the audition chair make the decision whether to accept the irregularities in consultation with the judges after the auditions are complete. E. Judges should be aware that some students may perform more than the minimum required ranges on scales. The judges should allow some room in their scoring to reward such students for going beyond the minimum requirements. F. If a student does not know a particular scale or requirement, move on to the next item without comment but make a note on the audition score sheet. G. Do not, under any circumstances, ask for any audition tasks that were not sent out by the audition chairperson. H. Keep the audition pace fast by not making comments or judgmental observations on a student's performance. I. After the audition, give the student encouragement and end each audition with a positive statement. (Adopted 1993) SECTION 10 - SELECTION PROCEDURE FOR PERCUSSION Percussionists may audition in one, two, or all three major areas of percussion. Chairs will be determined by the following procedure: 1. In the event a student qualifies for more than one All-State audition chair, they will be placed on the instrument according to their order of preference indicated on the audition registration form. In the event that no student qualifies for more than one All-State Chair, the remaining procedures will be used. 2. The top scoring mallet percussionist will be selected as the first chair mallet percussionist for the District Band. 3. The top score timpanist will be selected as the timpanist for the District Band. 4. The two top scoring snare drummers will be selected as the snare drummers for the District Band. 5. The second highest scoring mallet percussionist will be the second chair mallet percussionist for the District Band. 6. The third and fourth chair snare drummers will than be selected. 7. Alternates will be selected from like instruments regardless of previous preference indicated. (i.e. snare will replace snare, mallet will replace mallet, timpani will replace timpani). (Updated February 2002) REGULATIONS GOVERNING ALL-DISTRICT BAND CLINICS SECTION 1 A. High School All-District Clinic shall be a three-day clinic where participants who were selected by audition gather at a host site to rehearse as bands under the direction of noted guest conductors. A concert by the group(s) is to be given at the conclusion of the clinic. B. Middle School All-District Clinic shall be a two-day clinic where participants who were selected by audition gather at a host site to rehearse as bands under the direction of noted guest conductors. A concert by the group(s) is to be given at the conclusion of the clinic. C. The site of the High School clinic is presently set as Appalachian State University in Boone, NC on a pleasure basis. Should this situation change, a new site shall be chosen one year in advance by vote of the active membership. The clinic shall be held in February the weekendafter Presidents Day, beginning at noon Friday and concluding with a 1:30 concert on Sunday. D. The site of the Middle School Clinic is to be selected two years in advance on a volunteer basis. Effort will be made to keep the site centrally located or at least move it within the District from year to year. The clinic shall be held the second Friday and Saturday in February with a Friday evening rehearsal and concluding with a Saturday afternoon concert. E. Clinicians for both events shall be chosen at least one year in advance by a vote of the active membership during their respective clinic’s business meeting. Fees for clinicians shall be set by the Board of Directors in accordance with budget availability. SECTION 2 - Eligibility Participation in All-District Band Clinic(s) will be allowed under the following conditions: A. The director must be a member of NCMEA, MENC, NCBA, and his/her school must have paid dues to the Northwest District. B. The students selected by the audition process must be actively enrolled in a regularly scheduled concert band class, which receives one unit of credit. C. Students shall attend all clinic rehearsals and events. Any student who misses any rehearsal or event may be prevented from further participation in the clinic rehearsals and/or the clinic concert. Any student who cannot document a family or personal emergency preventing their participation in all District rehearsals and events will be banned from auditioning for the District Clinic the next year. A serious medical illness or tragedy in the immediate family shall be the only acceptable emergencies. Students missing the first Friday rehearsal due to bad weather will be excused. All concerns would be reported to the Clinic Chairperson that would investigate and notify the District Chair. D. Individual directors with students involved in the clinic are required to attend the entire clinic activity. In case of an emergency where the individual director cannot attend, the Clinic Chairperson must be notified in writing by the school Principal of the name of band director / adult representative who will be responsible for the school's participants during the clinic weekend. Each director or appointed representative is to register his/her students upon arrival at the clinic, and are to stay at the same motel as their students. SECTION 3 - Rules and Procedures A. The High School Clinic Fee will be $16.00. This is due at registration for each participating student. B. The Middle School Clinic Fee will be $12.00. This is due at registration for each participating student. C. A medical release form / behavior contract shall be completed for each participant and submitted at the clinic registration. This form may be obtained from the District website. Students and their parents must both sign this form to participate. The form will state that any conduct violation will result in the student being dismissed from the clinic and their parents and principal will be notified. D. Each director is responsible for securing housing and making meal arrangements for his/her students during the clinic. E. In the event that a student cannot attend the clinic due to serious illness or family emergency, the director shall contact the Clinic Chairperson as soon as possible so that an alternate can be contacted. F. No students shall have cars at the clinic. G. All-District Medals and certificates shall be awarded to each participant upon the conclusion of the clinic. SECTION 4 - INSTRUMENTATION FOR ALL CLINIC BANDS The instrumentation for all Clinic Bands shall be as follows:
REGULATIONS GONVERNING MIDDLE SCHOOL AND HIGH SCHOOL CONCERT BAND FESTIVAL PURPOSE: To provide students and teachers a means of receiving constructive comment by competent judges. To stimulate and recognize growth. To provide students and teachers a means of hearing the work done by other school groups. The vast majority of the guidelines below are subject to change on the State Level and are not amendable the Northwest District alone. 1. ELIGIBILITY: A. All band directors must be current members of the NCMEA B. Band members must be regularly enrolled in a band class according to the school administrative unit. Lower grade students may be used to round out the instrumentation, but not the reverse. C. The band director that appears on the class roster at a school as the teacher must be a member of NCMEA and register all students to participate in all state sanctioned events. 2. ADMINISTRATIVE STRUCTURE: A. The concert festival in each district must be held before April 15 each year. In the event of extreme weather conditions which require a cancellation of a festival, the festival district chair may apply to the State Festival Chairperson for an extension of this date. B. The District Concert Festival Chairperson will contact the Executive Director of NCMEA to obtain concert festival financial and administrative materials. 3. REGULATIONS: A. No student may enter both middle school and high school levels in the same year. Ninth Grade Bands should go to the festival where the Ninth Grade Band is housed. (If the Ninth Grade is housed at a middle school then the band should go to the middle school festival of their district.) B. Bands may enter for comments only. Sight-reading will be optional for these bands. C. Where a school has more than one band, duplication of personnel will be permitted so long as the literature and instrument is not the same. D. No band may enter more than one district concert festival. E. Any band which performs music not on the North Carolina Bandmasters Association approved list for the year will not receive comments or a rating from the judges. F. Bands are required to refrain from preparing any composition for concert festival more than once within a four year period. G. Any school district finding it necessary to combine bands for concert festival must receive permission from the Board of Directors of the North Carolina Bandmasters Association at the Fall In-Service Conference. H. Bands are required to refrain from using any electronic equipment designed to amplify the sounds of instruments, or which will alter the pitch or tone quality of the instrument. Music may be performed using the instrumentation and any special effects, electronic or otherwise, that the composer or arranger intended. I. If a director submits a letter and uses copied scores then the director has a binding contract with the music dealer. A letter stating such will be sent to the principal and director. 4. REGISTRATION A. Senior High and Junior High Bands will register in their designated districts. B. Exception to Rule 4-A: Bands may cross district lines upon receiving written release from their district concert festival chairperson and written permission from the district concert festival chairperson where they wish to enter. If problems occur, the director should contact the state concert festival chairperson, who shall intervene and make a final decision. C. Bands from outside the Northwest District may enter the festival only if there is space for them as determined by the Festival Chairperson D. Registration blanks must be completed and mailed with fees enclosed, to the district concert festival chairperson. The envelope must have a postmark showing that the materials were mailed on or before the stated deadline of forty five days (45) days prior to the first day of concert festival. E. The band director whose name appears on the class list as the teacher must be in attendance or their students will not be allowed to participate. 5. FEES A. The registration fee for the Northwest District shall be $150.00. B. Notification of withdrawal must be postmarked no later than thirty (30) days before the contest date if a refund of fees is expected. 6. PERFORMANCE: A. All bands are required to furnish three conductor’s scores of each composition prepared for concert festival and present them to the concert festival chairperson upon arrival. Only published scores will be permitted unless permission is obtained from the publisher. All scores presented to the chairperson must be numbered by measure. B. Timing (includes staging and performance) Groups I, II - twenty-five (25) minutes; Groups III & IV - thirty (30) minutes; Group V - thirty-five minutes; Group VI - forty (40) minutes. Groups requiring more than the specified time for their group level must apply in writing to the State Festival Chairperson sixty (60) days prior to their respective festival requesting permission for an extended time. Warm up times will be: Groups I, II - twenty-five (25) minutes; Groups III, IV - thirty (30) minutes; Group V - thirty-five minutes; Group VI – forty (40) minutes. Bands may be required to perform at an adjusted time but the entire warm-up time must be given to each band. C. Each band must prepare a march of the director’s choice and two (2) compositions from the Official North Carolina Bandmasters Association Music List. One composition must be from the classification as registered, the other composition may be from the same classification or from the next higher classification. D. Each band director must submit to the proper concert festival chairperson the following: four copies of the list of the march and the two (2) concert selections which the band is prepared to play; three copies of a list of the band’s instrumentation; a repertoire sheet listing all selections prepared for the concert festival during the past four (4) years. These lists must be submitted at least one hour before the band is scheduled to play. It is strongly urged that the band director leave a copy of the repertoire sheet on file at his/her own school. 7. SIGHT READING: A. Sight reading will be required of all bands in Grades II - VI. The sight reading score will be included in the overall rating for all participating bands unless the band is performing for comments only. Bands will read one (1) concert selection. One sight reading judge will be used; the judge will make taped comments and use the MENC sight reading form. B. Bands and directors will have time to look at the music. The times are: Grades II, III and IV five minutes; Grade V - six minutes; Grade VI - seven minutes. During that time they may clap rhythms, sing parts, count out loud and finger instruments, but they may not play their instruments. Each band may play a brief warm-up scale at the conclusion of the preparation period. C. During the actual performance directors may call out rehearsal letters or numbers and verbal cues (e.g. “more trumpets”, “tubas watch”) but may not sing parts or rhythms while the band is playing. Only one director may work with the band in the sight reading room. The time limit in the sight reading room will correspond with the given amount for the concert performance. D. The sight reading judge may not be allowed to question the band following the sight reading sample until after his/her adjudication sheet and taped comments have been completed and sent to the festival chairman. The sight reading judge will also not be allowed to conduct the band following the sight reading sample. Any request by the judge may be denied by the director of the ensemble without penalty of any kind. 8. DISQUALIFICATION A. Bands must adhere to the schedule and other rules as pertain to their performance as mailed to them by the Festival Chairperson. Failure to do so will result in disqualification. RATING CHART FOR CONCERT FESTIVALS GRADES II - VI The following chart will be used as a guide in arriving at a final rating when using four judges (Three judges from the concert portion and one judge from the sight reading portion). All possible combinations are included. The Roman numerals at the top refer to the final ratings; the numbers below refer to ratings given by each judge.
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